Administration jobs in New Zealand.

Coordinating policy projects · Supporting senior managers · Managing project schedules

Experience administering government policy processes, supporting senior managers, project scheduling and tracking, excellent interpersonal and secretariat skills; must be a New Zealand citizen or permanent resident.

Providing administrative support · Managing reception duties · Processing files

Full New Zealand driver licence; NZ citizen, resident permit holder, Australian citizen or Australian resident with current Resident Return Visa; office administration experience; Microsoft Office suite proficiency; strong communication and organizational skills.

Providing administrative support · Managing client onboarding · Coordinating office tasks

Experience in administration or client services; intermediate to advanced Microsoft Office skills; strong communication, organisational skills, attention to detail, and ability to manage competing priorities.

Preparing documentation · Managing listings · Coordinating marketing

Previous administration, sales support, marketing, or PA experience; outstanding organizational and time management skills; high attention to detail; strong communication; intermediate to advanced Microsoft Office skills.

Managing office operations · Providing administrative support · Coordinating meetings and events

Previous experience in office administration and office management; excellent organisational and communication skills; strong Microsoft Office, Outlook, and Teams skills; experience with SAP or Concur advantageous.

Supporting chief executive · Managing governance activities · Leading administration functions

Significant experience supporting a Chief Executive or Senior Leadership team; strong governance and minute-taking; experience leading people or projects; excellent written communication; confidence with sensitive information; technology proficiency including Microsoft Copilot or Claude; legal right to work in New Zealand.

Managing diaries · Coordinating meetings · Preparing documents

Previous experience supporting senior leaders; outstanding organizational skills; advanced Microsoft Office proficiency; financial administration experience; eligibility to work in New Zealand with permanent work rights.

Coordinating workplace activities · Maintaining facilities · Supporting meeting technology

3+ yrsAt least 3 years' relevant experience in workplace operations, facilities, customer service or hospitality; strong communication and stakeholder management; Microsoft Office and AV technology confidence; First Aid and Fire Warden training or willingness to undertake.

Greeting visitors · Answering calls · Supporting administration

Experience in reception or administration; proficiency with Microsoft Office and Dynamics 365 or similar CRM; strong organizational and communication skills; part-time 24 hours per week Monday-Wednesday.

Supporting governance meetings · Coordinating people activities · Driving organisational programmes

Proven experience in senior administration or coordination; exceptional organisational and relationship-building skills; strong written and verbal communication; attention to detail; proficiency with Microsoft 365 applications.

Providing administrative support · Supporting customer communications · Assisting feedback systems

Highly organised, detail-focused, excellent communication skills, strong customer focus, proactive team player.

Supporting executive director · Coordinating meetings · Managing correspondence

5+ yrsDiploma in Business Administration or relevant experience; 5+ years supporting senior leadership and governance; advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams); proficient in Diligent Boards.

Managing reception · Scheduling appointments · Processing payments

Experience in a busy administration, reception or customer-facing role; experience processing financial transactions; experience using patient management systems or similar databases; strong Microsoft Office proficiency; professional phone manner.

Triaging work orders · Scheduling multi-trade work · Coordinating appointments

Strong coordination or administration skills, experience with Excel, Word and Outlook, clear communication, accuracy, attention to detail, calm under pressure, teamwork, legal right to work in New Zealand, medical assessment, drug and alcohol test, two references, criminal record check.

Managing appointments · Maintaining patient records · Supporting clinic operations

2+ yrs2+ years health administration and reception experience; strong patient management system experience (ideally Indici); knowledge of medical terminology; excellent digital skills including Microsoft Office; strong English; legal right to work in NZ.

Providing executive support · Coordinating travel arrangements · Managing financial administration

Experience in administrative support and customer service; proficiency with software applications and corporate data systems; ability to manage competing priorities; must be NZ citizen or permanent resident and able to obtain security clearance.

Supporting branch operations · Managing multiple tasks · Delivering customer service

Experience in a similar administrative role, ideally in construction; advanced MS Office skills; strong communication and customer service; ability to work independently; right to live and work in New Zealand; pre-employment drug and alcohol test.

Data entry · Document processing · Scanning documents

Experience in document control, data entry keyboard skills (alpha 80%, numeric 20%), minimum keystroke speed of 8,000 key depressions per hour with error rate under 1%, Microsoft Office proficiency, knowledge of New Zealand geography, and eligibility to work in New Zealand.

Managing diaries · Coordinating meetings · Preparing presentations

4+ yrsAt least 4 years' experience as a personal assistant, executive assistant or senior coordinator; advanced Microsoft Office skills; experience with Microsoft Copilot or other AI tools; strong editing, proofreading, minute-taking and action-tracking skills; eligibility to work in New Zealand.

Managing schedules · Coordinating meetings · Supporting operations

Proven experience as an Executive Assistant or Personal Assistant in a large/complex organization; outstanding organizational, interpersonal, and communication skills; advanced computer literacy; experience with financial and HR administration; must be a citizen or resident of New Zealand or Australia or hold a current working visa.

Providing executive support · Managing diaries · Coordinating budgets

Demonstrated experience supporting executive or senior leadership in a complex organisation; proven administration, project coordination, and event management; strong Microsoft Office proficiency including PowerPoint, Excel, and Outlook.

Applying planning rules · Supporting consenting projects · Gaining hands-on experience

High-energy individuals for a summer work placement program from November 2026 to February 2027, gaining experience in local government consenting services.

Supporting projects · Maintaining parks · Assisting teams

High-energy individuals for summer work placement program; no specific experience required; must appreciate Māori values, te reo, and tikanga Māori.

Leading teams · Managing billing · Coordinating responses

5+ yrsRequires 5+ years leading administrative teams in government, billing and debt recovery expertise, building consent authority knowledge, local government legislation knowledge, advanced communication, and a business administration-related tertiary qualification.

Managing administration · Coordinating reporting · Processing invoices

2+ yrsTwo years in a similar role, property management software experience, strong communication and organization skills, intermediate Microsoft Office skills, and attention to detail. Accounting qualifications are preferred.

Coordinating administration · Processing invoices · Maintaining records

3+ yrsRequires 3+ years of administration experience, ideally in finance, accounts, or contract support, with timesheet, invoice, and purchase order processing experience and strong Microsoft Office skills.

Supporting administration · Answering enquiries · Maintaining records

Previous office administration experience, accurate data entry, strong organization and time management, Microsoft Office and spreadsheet skills, and professional written and verbal communication.

Scheduling appointments · Supporting clients · Processing claims

Customer service and administrative experience preferred; strong communication, organization, computer literacy, attention to detail, adaptability, and willingness to learn audiology and new technology required.

Supporting rostering · Configuring systems · Analysing data

5+ yrsRequires an administration, management, or health sciences degree or 5+ years of administration experience, advanced Excel skills, data analysis ability, communication skills, and a current New Zealand driver's licence.

Coordinating initiatives · Maintaining records · Supporting reporting

Experience in administration or coordination, ideally in health and safety, risk, or compliance; strong organization, stakeholder coordination, records management, attention to detail, and digital systems skills.