Administration jobs in Auckland.

Providing administrative support · Coordinating meetings · Managing documentation

Proven experience as a Team Administrator or Business Support; ability to coordinate multiple activities using reporting tools; strong communication and organizational skills; Microsoft 365 proficiency; SharePoint and Oracle experience advantageous.

Managing diaries · Coordinating meetings · Preparing communications

Experienced Executive Assistant with strong organizational, communication, and relationship-building skills; understanding of Te Ao Māori and Māori health equity; proficient in Microsoft Office; permanent part-time Monday-Wednesday.

Managing calendars · Coordinating travel · Supporting executives

Highly organized, clear communicator, comfortable with ambiguity, extreme ownership, high judgment, calm under pressure, discretion with confidential matters, curiosity about engineering and technology.

Coordinating site operations · Managing fleet administration · Supporting property administration

Experience in administration, property/facilities or fleet management; strong organizational and relationship skills; tech-savvy; eligibility to work in New Zealand mandatory.

Coordinating facility bookings · Performing maintenance · Supporting security

Full current New Zealand driver licence; experience in facilities coordination, property support, maintenance, or administration; strong organizational, communication, and customer service skills; computer literacy with Microsoft Office; practical hands-on approach.

Coordinating site operations · Managing fleet administration · Supporting health and safety

Experience in administrative support, property/facilities or fleet management; strong organizational skills; ability to coordinate contractors and logistics; eligibility to work in New Zealand.

Providing administrative support · Coordinating meetings · Supporting office operations

Strong administration and customer service experience, excellent communication, attention to detail, Microsoft Office proficiency, and ability to manage multiple tasks in a busy office environment.

Managing administrative tasks · Supporting teachers · Communicating with families

Experienced administrator with outstanding customer service, excellent communication, computer proficiency, organizational skills, and ability to multitask; NZ residency or valid work visa required; police vetting.

Managing schedules · Coordinating travel · Supporting executives

3+ yrs3+ years as an Executive Assistant or senior administrative role; intermediate to advanced Google Workspace or Microsoft Office; exceptional organizational and communication skills; discretion with confidential information; ability to work flexible hours.

Coordinating workplace activities · Maintaining facilities · Supporting meeting technology

3+ yrsAt least 3 years' relevant experience in workplace operations, facilities, customer service or hospitality; strong communication and stakeholder management; Microsoft Office and AV technology confidence; First Aid and Fire Warden training or willingness to undertake.

Managing reception · Scheduling appointments · Processing payments

Experience in a busy administration, reception or customer-facing role; experience processing financial transactions; experience using patient management systems or similar databases; strong Microsoft Office proficiency; professional phone manner.

Managing diaries · Coordinating meetings · Preparing presentations

4+ yrsAt least 4 years' experience as a personal assistant, executive assistant or senior coordinator; advanced Microsoft Office skills; experience with Microsoft Copilot or other AI tools; strong editing, proofreading, minute-taking and action-tracking skills; eligibility to work in New Zealand.

Managing diaries · Coordinating meetings · Preparing documents

Previous executive, personal assistant, legal secretary, or senior administrative experience; advanced Microsoft Office skills; exceptional organization, communication, discretion, initiative, and stakeholder management.

Managing calendars · Administering onboarding · Producing documents

Previous legal support or PA/team support experience required; litigation or patents experience preferred. Requires strong client service, communication, organization, time management, and IT adaptability.

Entering data · Supporting administration · Managing funding

Previous office experience, proven administration skills, accurate data entry, attention to detail, communication, customer focus, organization, time management, multitasking, and Microsoft software proficiency. Training provided on ECE systems and funding.

Managing requests · Coordinating vendors · Processing invoices

1+ yrRequires 1+ year of facilities, hospitality, or corporate services experience; Corrigo or similar CMMS experience; Microsoft Office proficiency; communication, multitasking, workplace safety, invoice, purchase order, and budget tracking skills.

Processing transactions · Reconciling invoices · Maintaining records

Requires strong attention to detail, administration and problem-solving skills, customer focus, communication, prioritization, pressure management, and intermediate Microsoft Office skills, especially Excel, Outlook, and Word.

Managing documents · Tracking workflows · Generating reports

Experience with construction EDMS platforms such as Aconex or Procore, understanding of document control principles, strong organization, time management, communication, and coordination skills.