Administration jobs in Wellington.

Supporting administration team · Preparing reports · Attending stakeholder meetings

Current Health New Zealand employee; strong communication, conflict resolution, adaptability, empathy, and negotiation skills; ability to multitask and support administration teams.

Planning schedules · Optimizing routes · Confirming appointments

Strong planning, organizational, analytical, and communication skills; attention to detail; customer-oriented; familiarity with service territory; must pass pre-employment medical, drug/alcohol, criminal background, and reference checks.

Managing diaries · Coordinating meetings · Preparing reports

Experience in coordination, administration, executive support, or personal assistance in a large organization or government environment; strong organizational and communication skills; ability to support multiple senior leaders.

Coordinating priorities · Supporting contract administration · Maintaining records

Experience in administrative or coordination roles; NCEA Level 3 or equivalent; document-management system experience; high computer literacy in Microsoft Word, Excel, Outlook, Teams, SharePoint; strong stakeholder management; legally entitled to work in New Zealand.

Managing financial administration · Coordinating travel and logistics · Supporting team operations

2+ yrsAt least a couple of years' administration experience in a deadline-driven environment; experience booking travel and accommodation including visa applications; financial administration experience; solid MS365 and Google Workspace skills; meticulous attention to detail and professional written communication.

Managing diaries · Coordinating correspondence · Providing secretarial services

Proven executive or personal assistance experience, strong communication and organizational skills, MS Office proficiency, ability to handle confidential information, and eligibility for NZDF higher-level security clearance requiring NZ citizenship or permanent residence with 10-year background check.

Managing executive calendar · Leading administration team · Coordinating meetings

3+ yrs3+ years executive or personal assistant support to senior leaders; people leadership experience; advanced Microsoft Office skills; Class 1 Full Driver's Licence; occasional domestic travel; must meet NZDF security clearance citizenship and residency criteria.

Providing reception duties · Managing data entry · Supporting clinical teams

Proven customer service skills, ability to multitask, up-to-date computer package knowledge, proactive and adaptable, able to work rostered shifts Monday to Sunday between 6:30am and 8:00pm.

Providing reception duties · Managing data entry · Supporting clinical teams

Proven customer service skills, ability to multitask, up-to-date computer package knowledge, and ability to work independently in a sole charge role.

Providing executive support · Coordinating governance · Managing projects

Experience providing executive support to senior leaders, strong organizational and governance skills, advanced Microsoft 365, project coordination, and legal right to work in New Zealand.

Coordinating policy projects · Supporting senior managers · Managing project schedules

Experience administering government policy processes, supporting senior managers, project scheduling and tracking, excellent interpersonal and secretariat skills; must be a New Zealand citizen or permanent resident.

Managing diaries · Coordinating meetings · Preparing documents

Previous experience supporting senior leaders; outstanding organizational skills; advanced Microsoft Office proficiency; financial administration experience; eligibility to work in New Zealand with permanent work rights.

Data entry · Document processing · Scanning documents

Experience in document control, data entry keyboard skills (alpha 80%, numeric 20%), minimum keystroke speed of 8,000 key depressions per hour with error rate under 1%, Microsoft Office proficiency, knowledge of New Zealand geography, and eligibility to work in New Zealand.

Managing schedules · Coordinating meetings · Supporting operations

Proven experience as an Executive Assistant or Personal Assistant in a large/complex organization; outstanding organizational, interpersonal, and communication skills; advanced computer literacy; experience with financial and HR administration; must be a citizen or resident of New Zealand or Australia or hold a current working visa.

Providing executive support · Managing diaries · Coordinating budgets

Demonstrated experience supporting executive or senior leadership in a complex organisation; proven administration, project coordination, and event management; strong Microsoft Office proficiency including PowerPoint, Excel, and Outlook.

Managing calendars · Coordinating travel · Preparing presentations

Extensive experience supporting senior executives in a corporate environment; advanced Microsoft 365 and AI tool skills; strong organization, communication, discretion, judgment, and stakeholder management abilities.

Supporting operations · Coordinating meetings · Maintaining records

Experience in business support, administration or executive assistance; advanced Microsoft Office 365 proficiency; strong organisation, communication, discretion, initiative and adaptability.