Administration jobs in Wellington.

Managing schedules · Coordinating travel and events · Processing expenses and invoices

Previous experience in a similar role; proficiency in Microsoft Office

Processing library materials · Managing invoices · Coordinating shelving inventory

2+ yrsAt least two years' experience in library or library technical services, collections processing or administration; strong organizational skills; confidence using Excel; experience with a library management system, preferably Spydus.

Managing diaries · Coordinating meetings · Preparing documents

Proven experience as a senior administrator, executive assistant or personal assistant; strong diary and inbox management; excellent planning, organization, communication, and Microsoft Office skills; legal right to work in New Zealand.

Managing complex diaries · Coordinating meetings and travel · Preparing documents and presentations

Proven experience in a senior administration, executive assistant or personal assistant role; strong diary and inbox management experience supporting senior leaders; advanced Microsoft Office skills; legal right to live and work in New Zealand

Booking domestic travel · Setting up meetings · Compiling meeting packs

Relevant experience

Coordinating health services · Managing communications · Supporting governance

Strong administration/coordination skills, MS Office, SharePoint, HTML, customer service approach, and eligibility for NZDF Low Level Security Clearance requiring NZ citizenship or permanent residence with 5-year background history.

Assisting with financial plans · Liaising with stakeholders · Booking rooms and answering phones

Full clean New Zealand driver's licence; valid right to work in New Zealand; computer and IT knowledge; administration skills; understanding of tikanga Māori and Pacific cultures

Coordinating facilities services · Supporting building maintenance · Providing administrative support

Previous administration, business support or customer service experience; strong organisational and time management skills; excellent communication; Microsoft Office proficiency; proactive problem-solving; attention to detail.

Providing customer service · Supporting court operations · Managing case files

Proven customer service experience; ability to multi-task, be flexible, adapt to change, and provide support in English and Te Reo Maori; fixed-term role until 30 June 2027.

Providing administrative support · Coordinating budgeting activities · Planning conferences

Proven operations or executive support experience in a medium to large service delivery operation; ability to manage multiple workstreams; commitment to Te Tiriti o Waitangi; must be citizen or resident of NZ or Australia or hold current working visa.

Coordinating team activities · Ensuring candidate experience · Managing reporting and compliance

5+ yrs5 years of experience, bachelor's degree, team coordination and administration skills, attention to detail, communication skills, and strong technical skills including Google.

Managing diaries · Coordinating meetings · Monitoring actions

Proven Executive Assistant experience supporting senior leaders; advanced Microsoft Office proficiency; strong organizational and communication skills; must meet NZDF security clearance citizenship and residency criteria.

Scheduling jobs · Triaging work orders · Managing disruptions

Strong organisational and communication skills; ability to manage multiple priorities; legal right to work in New Zealand; medical assessment, drug and alcohol test, two references, and Ministry of Justice check required.

Preparing court space · Processing documents · Managing civil cases

Managing executive calendars · Coordinating executive travel · Preparing reports and presentations

Extensive experience supporting Executive Directors, C-suite leaders, Board members, or senior leadership teams in a corporate environment.

Providing administrative support · Coordinating meetings and travel · Supporting team operations

Proven experience in personal and administrative support, agility in supporting multiple teams, knowledge of administration systems, strong relationship management, computer literacy, and New Zealand citizenship or permanent residency.

Tracking ministerial requests · Managing briefing workflows · Providing process advice

Knowledge and experience of OIAs, PQs and Ministerial Correspondence; experience working in an office environment; understanding of Government decision-making and operating procedures

Managing cases · Liaising with stakeholders · Providing customer service

Resilient, detail-oriented, self-aware, multi-tasking, willing to learn; full clean driver's licence; travel for out-of-town hearings up to 10 weeks per year.

Maintaining management systems · Coordinating meetings and events · Providing administrative support

Some experience in a similar support role; confidence using Outlook, Excel and Word

Coordinating office operations · Managing meeting rooms · Supporting administrative tasks

Previous experience in office coordination or administration; strong organizational and communication skills; proficiency with Microsoft Office; ability to work five days a week in the Wellington office.

Assisting with financial plans · Liaising with vendors · Booking rooms and answering phones

Full, clean New Zealand driver's licence

Supporting general managers · Managing office operations · Coordinating events

Experience in office management, administration or coordination; strong organizational and communication skills; proficiency with Microsoft Office; ability to handle confidential information; can-do attitude and initiative.

Providing team administration · Organising meetings and workshops · Supporting financial administration

Strong administration skills; New Zealand work rights at application

Coordinating meetings and travel · Supporting financial processes · Coordinating business projects

Administration, business or office support experience; experience supporting managers and teams; ability to assist with project schedules and progress updates; written and verbal communication skills; stakeholder engagement; Microsoft Office and business systems experience; existing eligibility to work in New Zealand

Managing diaries · Coordinating events · Preparing reports

Experience providing executive support in a complex environment, strong knowledge of tikanga Māori and intermediate te reo Māori, advanced administrative skills, Microsoft 365 proficiency, and legal right to work in New Zealand.

Monitoring administrative budgets · Managing procurement procedures · Supporting staff administration

2+ yrsNew Zealand citizenship or residency visa permitting permanent full-time work; currently residing in New Zealand; bachelor’s degree or equivalent; 2 years’ professional experience in accountancy, adm…

Managing clinician diaries · Processing ACC claims · Maintaining banking records

Previous customer-facing or administration experience; full, valid NZ driver's licence; currently residing in New Zealand; valid work rights; available to commence immediately

Managing team inbox · Coordinating meetings and agendas · Processing applications and enquiries

Experience in administration, customer service, coordination or business support; financial administration experience including invoicing, purchase orders and payment processing; experience using Microsoft Office and business systems; legally entitled to work long-term in New Zealand or eligible to obtain a work visa

Assisting with scheduling · Liaising with stakeholders · Handling reception duties

Full, clean New Zealand driver's licence; computer skills and IT knowledge; understanding of Tikanga Māori principles and Te Tiriti o Waitangi; knowledge of tikanga Māori and Pacific peoples' culture