Mata Ahupae | Senior Administrator

• Do you have proven experience in an operations and/or executive support role?
• Are you motivated and well organised, with strong written and verbal communication skills?
• Can you organise, coordinate, and deliver multiple workstreams simultaneously within tight timeframes?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting for a Mata Ahupae - Senior Administrator to join the team within the Stout Research Centre for New Zealand Studies on a permanent, full-time contract.

Key responsibilities:

• Provide accurate and timely administrative support to the Manutaki - Director, JD Stout Research Fellow and Centre staff, including reception and general office administration.
• Facilitate and coordinate annual budgeting, planning and forecasting activities for the Centre in consultation with Finance.
• Lead the planning, delivery and evaluation of the Centre's annual conference, seminar series, JD Stout Lecture and other strategic engagement activities.
• Support the Pouakorangi - Programme Director of Museum and Heritage Studies with enrolments, timetabling, assessments, internships, placements and programme administration.

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative, provide excellent administration. You will be well organised with an eye for detail.

Key requirements:

• Understanding of and commitment to application of Te Tiriti o Waitangi in an educational context.
• Proven experience in an operations and/or executive support role in a medium to large scale service delivery operation.
• Proven experience in organising, coordinating, and delivering several workstreams simultaneously often in a time sensitive situation.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 7 December 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Debbie Levy (deborah.levy@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

About Company

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Step into the Stout Research Centre for New Zealand Studies, the world’s sole beacon for Aotearoa New Zealand Studies. Here, interdisciplinary research flourishes, exploring themes from New Zealand’s rich history to its contemporary cultural dynamics. Join a team where your work contributes to understanding national identity and heritage. It’s a place where academic rigor meets cultural passion, creating a unique narrative for New Zealand and beyond. Your expertise will help illuminate the stories that define a nation.

Company

Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.