Administration jobs in Auckland.

Managing executive calendars · Coordinating meetings and events · Preparing executive documents

Proven experience as an Executive Assistant; proficiency in Microsoft Office Suite

Handling maintenance requests · Coordinating maintenance work · Maintaining property records

Proven experience in an administrative role; proficiency in Microsoft Excel, Word, Outlook, and database systems; legal right to work in New Zealand

Supporting senior executives · Coordinating initiatives and projects · Providing administrative support

2+ yrsMinimum 2 years' administration, personal assistant or executive assistant experience; relevant qualification in business administration, management or related/transferable discipline; proficiency in Microsoft 365; legally entitled to work in NZ

Managing reception services · Coordinating office administration · Booking travel arrangements

Proficiency in Microsoft Office; previous experience in reception, office administration, or a 5-star hospitality or corporate environment

Managing office reception · Coordinating outside suppliers · Maintaining office records

2+ yrsMinimum 2 years’ experience in an administrative capacity; proficiency with Microsoft Office (PowerPoint, Word, Excel & Outlook)

Providing administrative services · Handling reception duties · Supporting payroll processing

Experience in administration or customer service; confident using Microsoft Office Suite; clean, current full driver's licence

Providing frontline customer service · Checking access card applications · Updating access control records

5+ yrs5 years of experience in an airport operational or security-based role; working knowledge of Office 365 applications

Supporting client renewals · Preparing premium calculations · Maintaining client data

Welcoming visitors · Managing phone calls · Providing administrative support

Friendly, organised, professional with excellent communication skills; confident using office and communication software; able to work with teenagers and adults; permanent term-time role.

Managing reception · Coordinating office administration · Supporting team onboarding

Previous experience in reception, office administration, or 5-star hospitality/corporate environment; proficiency in Microsoft Office; strong communication and multitasking skills; part-time 25 hours/week.

Preparing quotations · Managing pricing records · Monitoring market activity

3+ yrs3-5 years experience in quotations, contracts administration, pricing, sales support, or customer service; strong computer literacy with Microsoft Office, especially Excel; experience with ERP or operational systems preferred; excellent communication and organizational skills.

Preparing quotations · Administering contract pricing · Maintaining pricing records

3+ yrs3–5 years’ experience in quotations, contracts administration, pricing administration, sales support or customer service; computer literacy and experience using Microsoft Office, particularly Excel

Managing complex calendars · Coordinating leadership meetings · Preparing leadership materials

Raising purchase orders · Reconciling financial documents · Coordinating facility events

Experience as an accounts clerk (AR/AP) preferred, strong multitasking and organizational skills, numerical accuracy, clear communication, above-average MS Office skills, and willingness to learn new systems.

Managing documents · Tracking revisions · Coordinating document flow

Strong organisational skills, attention to detail, excellent communication, and experience in document control or related field with knowledge of document control processes and standards.

Welcoming visitors · Managing front desk operations · Supporting workplace safety

Experience in reception, front-of-house, customer service or administration; confidence using Microsoft 365 applications

Managing information and documents · Supporting financial administration · Coordinating calendars and meetings

3+ yrsAt least three years’ experience in a similar role, including supporting senior leaders; knowledge and experience with office and administrative systems; advanced MS Office skills; experience delivering customer service

Coordinating office operations · Supporting meetings and events · Managing invoices and vendors

Experience in office management, business operations or senior administration

Managing senior diaries · Coordinating travel arrangements · Processing invoices

5+ yrs5+ years’ experience in a similar role managing multiple senior stakeholders

Welcoming clients · Coordinating meetings and events · Supporting office administration

Previous reception, office administration or similar client-facing support experience; proficiency in Microsoft Word, Excel and Outlook; currently in New Zealand with permanent right to work

Coordinating sales collateral · Processing marketing invoices · Coordinating conferences

Processing student applications · Issuing enrolment documentation · Maintaining student records

2+ yrsMinimum 2 years NZ tertiary academic administration experience; tertiary qualified; understanding of the New Zealand tertiary education sector, including TEC and NZQA requirements

Reviewing client records · Preparing information summaries · Maintaining record accuracy

Experience managing large volumes of personal information

Welcoming visitors · Coordinating workplace operations · Administering access cards

2+ yrs2+ years' experience in a corporate reception, workplace services, facilities, hospitality, or customer service environment

Packing orders · Tracking stock · Assisting with admin

customer-facing experience; practical knowledge; full clean NZ driver's licence; right to work in NZ; no criminal history

Providing administrative support · Coordinating meetings and schedules · Maintaining programme records

Experience in administration, business support, office management or similar; experience coordinating schedules, documentation, records and information systems; current full New Zealand Driver Licence

Managing collection acquisitions · Facilitating collection access · Auditing firearms collections

3+ yrsRelevant tertiary or Museum Studies qualification or 3+ years’ equivalent experience; NZ firearms licence or willingness to obtain museum worker licence; full current NZ driver licence; eligible to work in NZ; museum collection handling experience

Providing executive support · Managing complex diaries · Preparing executive documents

Knowledge of working in a complex organisational structure; experience working with operational software systems

Ensuring regulatory compliance · Maintaining statutory registers · Administering board meetings

Proven experience supporting senior executives and/or Boards; knowledge of corporate governance and exposure to Boards and Board Committees

Supporting event administration · Preparing event materials · Updating CRM records

Experience in administration and customer service; confident use of Microsoft 365