Executive Assistant

As a result of recent changes to our Executive Leadership Team (ELT), we invite applications for two Executive Assistant/Kairuruku Tautoko to support ELT positions during the transition and initial stages of our new executive model.

These are full-time, fixed term opportunities from November 2026 to April 2027. One position is based on the Manawatū campus in Palmerston North and the other has a flexible location at any of our campuses in Auckland, Wellington or Palmerston North.

Mō tēnei tūranga mahi | About the role

Based within the DVC Shared Business Services Hub, while supporting a member of the ELT, this role offers variety, pace, and the opportunity to make a meaningful impact. As a key point of coordination, you will provide exceptional executive support, manage complex workflows, and help ensure the successful delivery of priorities across the portfolio.

In this position you will:

• provide dedicated, professional, proactive, and discrete personal assistance and administrative support to the ELT member
• undertake complex diary management and appropriately manage the needs of a range of internal and external stakeholders in respect of appointment scheduling
• undertake or contribute to special projects/assignments
• edit executive-level documents
• proactively prepare non-routine correspondence, presentations, and papers for and on behalf of the ELT member.

This pivotal Executive Assistant role requires exceptional discretion, sound judgement, and the ability to manage highly confidential information with professionalism and integrity.

Mōu | About you

You will enjoy a wide variety of business support work, and you are focussed on providing excellent service to a senior executive. You can undertake complex diary management and can calmly deal with matters of urgency and competing demands. You can communicate effectively with a wide range of people, and you are solution-focussed.

For this role a good knowledge of working in a complex organisational structure is important. You will also have experience working with a variety of operational software systems including SharePoint, Teams, and preferably GenAI. You will have excellent organisational and time management skills, strong communication and interpersonal skills, and the ability to handle sensitive information with discretion.

While you will provide dedicated support to the ELT member, you will also be part of a wider business services team that prides itself on its professionalism and effectiveness.

Ko ngā hua o te tūranga? | What's in it for you?

You will enjoy a supportive work environment with a healthy work-life balance and access to campus cafes, gym facilities, and green spaces (location dependant).

The salary for this position will depend on skills and experience but will be in the range of Grade 6 ($71,274 - $101,329).

Applications will be reviewed upon submission so if this sounds like you, apply now!

Enquiries regarding this role may be directed to the Business Services Hub Manager, Jennifer Taylor, at j.taylor5@massey.ac.nz.

Desired Skills and Experience

ExecutiveSupport ExecutiveAdministration Administration Coordination Organisation Planning Scheduling DiaryManagement CalendarManagement Prioritisation TimeManagement Communication Collaboration StakeholderManagement RelationshipBuilding CustomerService Professionalism Confidentiality Discretion Integrity Judgement Diplomacy Adaptability Initiative ProblemSolving DecisionMaking Multitasking Resilience Accuracy AttentiontoDetail Efficiency Dependability Responsiveness Teamwork Governance Reporting