Team Assistant - Strategy Execution

Kia ora, Talofa lava, Kia Orana, Malo e lelei, Fakalofa lahi atu, Bula Vinaka and Namaste!

Here at ASB, the customer is at the heart of everything we do. Recognised as one of New Zealand's leading financial organisations, with a united and talented workforce, we are continuously evolving against a backdrop of rapidly changing customer needs, regulations, and technologies.

We have an exciting opportunity for a highly organised, proactive and energetic Team Assistant to join our Strategy Execution function and help our teams operate effectively at pace.

Mō te tūranga | About the Role:

This isn't your typical Team Assistant position. You'll be a trusted partner to the GM Strategy Execution while also acting as a central point of coordination across Corporate Strategy, Planning & Performance and Enterprise Execution & Change (EEC).

There will be plenty happening at once, from coordinating leadership and governance meetings through to planning sessions, offsites and broader cross-business activity. You'll be someone who can take direction, work out what needs to happen next and turn it into action.

As Team Assistant – Strategy Execution, You Will

• Provide proactive organisational, executive and administrative support to the GM Strategy Execution.
• Manage complex calendars, meetings, competing priorities and key commitments.
• Coordinate leadership meetings, governance forums, planning sessions, workshops, offsites and events, including the papers, logistics, actions and follow-up needed to make them successful.
• Prepare high-quality communications, presentations, reports and leadership materials.
• Act as a central point of coordination across Strategy Execution and build strong relationships with stakeholders across ASB.
• Coordinate requests, decisions, actions and deliverables across a broad range of stakeholders and keep things moving through to completion.
• Support enterprise planning, governance and performance management activities.
• Maintain visibility of priorities, milestones and dependencies and proactively identify when something may be at risk.
• Support team communications, onboarding and operational processes.
• Contribute to a positive, connected and high-performing team environment.
• Support financial administration and maintain accurate records and confidential information.

Ngā mea kia whai angitū ahau? | What do I need to be successful?

We're looking for someone who gets genuine satisfaction from making things happen. You'll be organised, energetic and proactive, comfortable juggling a lot of moving parts and confident working with stakeholders from across the business.

You may come from a Personal Assistant, Executive Assistant, Team Coordinator, Office Manager or similar coordination background.

You'll Bring

• Excellent organisation and time-management skills with the ability to manage multiple competing priorities.
• A proactive mindset and strong bias for action. You'll see what needs doing and get on with it.
• Strong stakeholder management and relationship-building skills.
• Clear and confident written and verbal communication.
• Excellent attention to detail and the ability to follow activity through to completion.
• Good judgement and confidence working independently.
• Strong problem-solving skills, ownership and an ability to anticipate issues before they become problems.
• Positive energy and a collaborative approach.
• Strong Microsoft Office and Teams capability.

He aha tā mātou | What can we offer?

Get the work-life equation right. We know life is full of priorities, from football practice to side hobbies. We're here to help you find balance, with a flexible and supportive working environment.

What’s important to you is important to us. We support your wellbeing in meaningful ways, including comprehensive health insurance, wellness initiatives, parental and flexible leave, and customisable benefits to suit your lifestyle.

Bring your whole self to work every day. Whether you’re into scrapbooking, spontaneous karaoke sessions, or just spending time with family, ASB is working hard to create a culture where everyone feels safe, included, and part of our shared purpose of helping Kiwis get one step ahead.

The whole “one step ahead” thing applies to you, too. With mentorship, flexible learning pathways, and opportunities to deepen your expertise, ASB is a place where you can take on exciting challenges and step forward to reach your goals, both in and out of the office.

Me pēhea te tono | How to apply?

We know great people come from all sorts of backgrounds, and you don't need to tick every box to apply. What matters most is you bring your unique strengths and enthusiasm to the team.

To be considered, all applications need to go through our online career channels and will be treated with confidentiality. Check out the position description to find out more.

We appreciate the time and effort you put into applying and will keep you updated throughout the process.