Executive assistant jobs in New Zealand.

Managing diaries · Coordinating meetings · Monitoring actions

Proven Executive Assistant experience supporting senior leaders; advanced Microsoft Office proficiency; strong organizational and communication skills; must meet NZDF security clearance citizenship and residency criteria.

Managing diaries · Preparing documentation · Coordinating meetings

Proven experience as an Executive Assistant or similar senior administrative role, ideally in a large or government organization; experience supporting a senior executive; strong Microsoft Office proficiency; excellent communication and organizational skills.

Managing executive calendars · Coordinating executive travel · Preparing reports and presentations

Extensive experience supporting Executive Directors, C-suite leaders, Board members, or senior leadership teams in a corporate environment.

Managing office operations · Coordinating events · Supporting executives

Proven background in office management, facilities, secretarial or property management; strong organizational and time management skills; confident Microsoft suite skills; experience in facilities management, budgeting, procurement, and negotiation.

Providing executive support · Managing correspondence · Coordinating travel and expenses

Previous executive assistant, personal assistant, or senior administration experience; excellent written and verbal communication; strong organization and time management; attention to detail; proficiency with Microsoft Office and digital document management systems.

Managing complex diaries · Coordinating meetings and events · Arranging travel itineraries

Proven executive support experience; experience coordinating meetings, events, travel and administrative processes; excellent verbal and written communication skills; understanding of tikanga Māori and Pacific peoples’ culture; internal applicants only

Providing administrative support · Managing priorities · Assisting with financial administration

Experience in executive assistant, senior administration, accounts or similar business support role; excellent Excel skills; strong numerical ability; confidence using AI tools; eligibility to work in New Zealand.

Managing executive calendars · Coordinating meetings and events · Preparing executive documents

Proven experience as an Executive Assistant; proficiency in Microsoft Office Suite

Managing diaries · Coordinating events · Preparing reports

Experience providing executive support in a complex environment, strong knowledge of tikanga Māori and intermediate te reo Māori, advanced administrative skills, Microsoft 365 proficiency, and legal right to work in New Zealand.

Supporting senior executives · Coordinating initiatives and projects · Providing administrative support

2+ yrsMinimum 2 years' administration, personal assistant or executive assistant experience; relevant qualification in business administration, management or related/transferable discipline; proficiency in Microsoft 365; legally entitled to work in NZ

Managing a busy diary · Coordinating meetings and logistics · Tracking actions and follow-ups

5+ yrsAt least five years’ experience supporting a senior executive

Managing executive diaries · Coordinating meetings and travel · Preparing executive papers

Experience supporting senior leaders as an Executive Assistant, Team Coordinator, Personal Assistant or similar; full New Zealand work rights

Providing operational advice · Delivering administrative support · Providing secretarial support

Experience working closely with senior leaders

Raising purchase requisitions · Processing invoices · Managing executive diaries

5+ yrsSenior executive assistant experience in a corporate or commercial environment

Managing executive correspondence · Researching incoming issues · Coordinating civic functions

Diploma in Business Administration or relevant field; significant experience as an Executive Assistant to a CE or other top-level executive; legally entitled to work in New Zealand

Leading hotel operations · Coaching department leaders · Managing guest service recovery

Managing diaries and inboxes · Preparing meeting materials · Preparing reports and correspondence

Managing diaries and inboxes · Preparing reports and correspondence · Improving administrative processes

Advanced Microsoft Office skills

Providing executive support · Managing complex diaries · Preparing executive documents

knowledge of working in a complex organisational structure; experience with operational software systems including SharePoint and Teams

Providing executive support · Managing complex diaries · Preparing executive documents

Knowledge of working in a complex organisational structure; experience working with operational software systems

Ensuring regulatory compliance · Maintaining statutory registers · Administering board meetings

Proven experience supporting senior executives and/or Boards; knowledge of corporate governance and exposure to Boards and Board Committees

Providing executive support · Managing complex diaries · Preparing executive documents

Experience working with operational software systems including SharePoint and Teams; good knowledge of working in a complex organisational structure

Managing leader calendars · Coordinating leadership meetings · Arranging travel and logistics

Experience as an Executive Assistant, Personal Assistant, or in senior administration; experience supporting multiple leaders in a complex organisation; based in Wellington or willing to relocate to Wellington

Managing executive schedules · Drafting school communications · Recording meeting minutes

Senior EA/PA experience; advanced proficiency in Google Workspace and Slack

Managing executive schedules · Coordinating governance meetings · Preparing reports and communications

Proven experience supporting a CEO, senior executive or leadership team, or comparable experience involving complex coordination and stakeholder management