Executive assistant jobs in New Zealand.

Managing diaries · Coordinating meetings · Supporting executives

3+ yrs3+ years executive assistant experience; MS Office proficiency including Outlook, Word, PowerPoint, Teams; strong interpersonal and coordination skills; must meet NZDF security clearance citizenship and residency criteria.

Managing diaries · Coordinating meetings · Preparing communications

Experienced Executive Assistant with strong organizational, communication, and relationship-building skills; understanding of Te Ao Māori and Māori health equity; proficient in Microsoft Office; permanent part-time Monday-Wednesday.

Managing diaries · Coordinating correspondence · Providing secretarial services

Proven executive or personal assistance experience, strong communication and organizational skills, MS Office proficiency, ability to handle confidential information, and eligibility for NZDF higher-level security clearance requiring NZ citizenship or permanent residence with 10-year background check.

Managing diaries · Coordinating meetings · Overseeing office operations

Experience as an Executive Assistant or Office Manager; strong organizational, time management, communication, and stakeholder skills; Microsoft Office proficiency; ability to manage multiple priorities and coordinate meetings, travel, events, and office operations.

Managing calendars · Coordinating travel · Supporting executives

Highly organized, clear communicator, comfortable with ambiguity, extreme ownership, high judgment, calm under pressure, discretion with confidential matters, curiosity about engineering and technology.

Managing schedules · Coordinating travel · Supporting executives

3+ yrs3+ years as an Executive Assistant or senior administrative role; intermediate to advanced Google Workspace or Microsoft Office; exceptional organizational and communication skills; discretion with confidential information; ability to work flexible hours.

Providing executive support · Coordinating governance · Managing projects

Experience providing executive support to senior leaders, strong organizational and governance skills, advanced Microsoft 365, project coordination, and legal right to work in New Zealand.

Supporting chief executive · Managing governance activities · Leading administration functions

Significant experience supporting a Chief Executive or Senior Leadership team; strong governance and minute-taking; experience leading people or projects; excellent written communication; confidence with sensitive information; technology proficiency including Microsoft Copilot or Claude; legal right to work in New Zealand.

Managing diaries · Coordinating meetings · Preparing documents

Previous experience supporting senior leaders; outstanding organizational skills; advanced Microsoft Office proficiency; financial administration experience; eligibility to work in New Zealand with permanent work rights.

Supporting executive director · Coordinating meetings · Managing correspondence

5+ yrsDiploma in Business Administration or relevant experience; 5+ years supporting senior leadership and governance; advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams); proficient in Diligent Boards.

Managing schedules · Coordinating meetings · Supporting operations

Proven experience as an Executive Assistant or Personal Assistant in a large/complex organization; outstanding organizational, interpersonal, and communication skills; advanced computer literacy; experience with financial and HR administration; must be a citizen or resident of New Zealand or Australia or hold a current working visa.

Providing executive support · Managing diaries · Coordinating budgets

Demonstrated experience supporting executive or senior leadership in a complex organisation; proven administration, project coordination, and event management; strong Microsoft Office proficiency including PowerPoint, Excel, and Outlook.

Supporting executive leadership · Coordinating projects · Preparing reports

5+ yrs5+ years supporting a CEO or senior leadership team; proven project coordination; advanced Microsoft Office 365 and AI tools; relevant tertiary qualification; legal right to work in New Zealand.

Managing calendars · Coordinating travel · Preparing presentations

Extensive experience supporting senior executives in a corporate environment; advanced Microsoft 365 and AI tool skills; strong organization, communication, discretion, judgment, and stakeholder management abilities.