HR Assistant (Fixed Term Parental Leave Cover)

About

Announcement Number: Wellington-2026-18 Hiring Agency: Embassy Wellington Position Title: HR Assistant (Fixed Term Parental Leave Cover) Open Period: 11/05/2026 - 11/19/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT+13 Series/Grade: LE - 0305 8 Salary: NZD $85,991 - NZD $116,080 /Per Year Work Schedule: Full-time - Fixed term parental leave cover until October 2027. 40 hours per week, Monday to Friday Promotion Potential: LE-8

Duty Location(s):

1

in

Wellington, NZ

Telework Eligible: No For More Info:

HR

000000000

NewZealandHRMailbox@state.gov

Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: This position is open to:

• All Interested Applicants / All Sources

For USEFM - FP grade is FP-06. Actual FP salary authorized by Washington D.C. Security Clearance Required: Public Trust - Background Investigation Appointment Type Temporary Appointment Type Details: Parental Leave cover Marketing Statement: We encourage you to review the 8 Qualities of Overseas Employees: · Composure & Integrity: Stay calm, effective, and honest under pressure. · Cultural Adaptability: Collaborate respectfully across cultures, races, and backgrounds. · Change & Initiative: Embrace new challenges and take pride in completing assignments to high standards. · Experience & Motivation: Bring proven skills and a strong drive to support our mission. · Information Integration & Resourcefulness: Apply guidelines quickly to solve complex problems efficiently. · Tactfulness: Communicate professionally and respectfully as a representative of our diplomatic mission. · Planning & Organizing: Prioritize workloads strategically to maximize operational efficiency. · Working with Others: Foster positive, cooperative relationships as a dedicated team player. EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age (40 years or older); disability; genetic information; or pregnancy, childbirth, or related medical conditions. Summary: The U.S. Mission in New Zealand is seeking eligible and qualified applicants for the HR Assistant position in the Human Resources Office based in Wellington. Supervisory Position: No Relocation Expenses Reimbursed: No

Duties Responsible for administering assigned Locally Employed (LE) staff services at Post, including processing personnel actions; administering medical, and pension plans; coordinating the awards program; facilitating training programs; assisting the Principal Officer(s) with Official Residence Expenses (ORE) staff; coordinating the local intern program; and managing HR data and reporting. Additional duties include administering at least one specialized area, such as recruitment and selection, and performance management Maintains personnel records and files in accordance with regulations and prepares both regular and ad hoc reports to meet operational requirements.

Qualifications and Evaluations Requirements: All selected candidates must be able to obtain and hold a:

• security certificate

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.

Selected candidate must be able to begin working within a reasonable period of time (4 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements: Completion of two years of general college studies is required. Please address this factor in your ERA application under Education. Evaluations: You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position. Qualifications: Experience: Minimum three years of experience in human resources or administrative field is required. Please address this factor in your ERA application under Major Duties and Responsibilities. Language: Level 3 - Good working knowledge; speaking, reading & writing. This may be tested. Please address this language requirement in your ERA application. Job Knowledge: Good working knowledge of local labor and social security laws as well as current practices and customs as they apply to benefits, retirement, compensation, recruitment, or other phases of personnel management is required. Good knowledge of the assigned HR functions. Must have knowledge of Human Resources practices, including onboarding processes, benefits, retirement, compensation, recruitment, position management, and/or performance management. Please address this factor in your ERA application under Major Duties and Responsibilities. Skills And Abilities: Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Internet, is essential. Ability to understand and apply complex mathematical formulas to prepare statistical and analytical reports for data analysis is required. Strong writing skills are necessary for drafting and updating detailed reports, spreadsheets, and correspondence. Training, presenting, briefing, and influencing skills are required. Must have excellent customer service and communication skills to manage in-person and telephone interactions. Must be organized, detail-oriented, and capable of working effectively under pressure. Strong interpersonal skills are also required. Please address this factor in your ERA application under Major Duties and Responsibilities.

Benefits and Other Info Benefits: Agency Benefits: The U.S. Mission offers a competitive compensation and benefits package for local employees. Locally Employed Staff are entitled to some special benefits e.g. both U.S. and New Zealand Holidays - an approximate total of 20 days; and 8.7% contribution by the employer to an employee's retirement. For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C. Other Information: Eligible and qualified applicants receive a hiring preference in the order listed below:

1. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM

Applicants must accurately describe their status in their application; failure to do so may result in a determination of ineligibility for a hiring preference.

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  U.S. Veterans’ preference must be claimed on the application to be properly taken into account.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions. Additional Employment Considerations The following apply to EFMs, USEFMs, and AEFMs only: An EFM employed on a PSA or FMA with a regular work schedule (full-time or part-time) is subject to the New Employee 90-Day Application Limitation and must work 90 calendar days in the current position before applying for other positions advertised at the Mission. An EFM employed on a temporary PSA or Temporary Appointment (TEMP) with an intermittent work schedule is not subject to the New Employee 90-Day Application Limitation and may apply for advertised Mission vacancies at any time. The following apply to Locally Employed staff only: Current employees serving a probationary period are not eligible. Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible. The following apply to all candidates: Candidates who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

How to Apply How to Apply: Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here. Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application. You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position. For a copy of the complete position description, please contact the HR Office at NewZealandHRMailbox@state.gov. To request a reasonable accommodation, please contact the HR Office. The U.S. Government is not able to sponsor a work visa for applicants who do not already have work authorization for New Zealand. Required Documents: Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.

All Applicants:

• Residency Permit (if applicable)

• Work Permit (if applicable)

• University Degree (if applicable)

• Driver’s License (if applicable)

• Resume/CV (if applicable)

In addition, Eligible Family Member (EFM) Applicants must submit:

• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)

• Passport copy

• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• SF-50 (if applicable)

Next Steps: The HR Office will contact successful applicants via email. For more information on applying for jobs or employment with us, please visit the U.S. Mission website: https://nz.usembassy.gov/job-opportunities/ Thank you for your application and your interest in working with us.