Sales and Functions Coordinator
Te Papa · 201-1000 employees
What the role involves
- Coordinating events
- Preparing proposals
- Managing client communications
What they ask for
Experience in administration, event coordination, hospitality, sales support or customer service; excellent organization, time management, communication, attention to detail, and stakeholder management; Microsoft Office and CRM/event management systems; legal right to work in New Zealand.
About the job
Job Description
Join our Venue Sales team and help deliver conferences, exhibitions, functions and events across two of New Zealand's leading venues: Te Papa Tongarewa and Tākina Wellington Convention and Exhibition Centre.
About the role
This is a varied role combining event coordination, sales support, administration and client relationship management. You'll support Sales Managers to turn enquiries into successful events while ensuring a seamless experience for clients from initial contact through to delivery and follow-up.
Key responsibilities
- Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.
- Prepare proposals, quotations, contracts and event documentation.
- Maintain accurate CRM, sales pipeline, event and revenue information.
- Support client communications and enquiry management.
- Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.
- Support trade shows, famil programmes and post-event reporting.
- Gather client feedback and identify opportunities for service improvement.
You'll bring:
- Experience in administration, event coordination, hospitality, sales support or customer service.
- Excellent organisation, time management and communication skills.
- Strong attention to detail and stakeholder management skills.
- Confidence using Microsoft Office and CRM or event management systems.
- A proactive, customer-focused approach.
Desirable
- Experience in commercial sales, account management or business development.
- Experience with event budgeting or revenue management.
- Experience using Momentus or similar event management software.
What we offer
- Work with two of New Zealand's premier event venues.
- Supportive and values-driven team environment.
- Professional development opportunities.
- Benefits including onsite kindergarten with priority waitlist for kiamahi, subsidised parking, discounts and free entry to paid exhibitions.
Employment details
- Permanent, full-time (40 hours per week)
- Wellington-based
- Salary: $59,439 – $70,539 per annum
Work eligibility
Applicants must have the legal right to work in New Zealand. Any offer of employment will be subject to pre-employment checks, including criminal conviction and reference checks.
Apply
Please submit your CV and cover letter via jobs.tepapa.govt.nz
Applications close: 15 November 2026 Questions? Recruitment@tepapa.govt.nz