Project Coordinator - IRIS Next Gen (Fixed Term)

Join the IRIS Next Gen project and provide the coordination backbone for a complex, organisation-wide digital transformation. You will help the project management team keep plans, actions, dependencies, risks, decisions, governance activity and project information organised, visible and progressing.

Mō te tūranga | About the role

• Fixed-term, full-time role for 17 months.
• Provide senior-level coordination and operational support across the IRIS Next Gen project lifecycle.
• Maintain project schedules, milestone plans, action logs, decision records, and risk, issue, dependency and change registers.
• Coordinate work across project workstreams and functional areas, follow up agreed actions and escalate emerging delivery pressures.
• Support project and governance meetings, status reporting, presentations, briefings and decision material.

Mō te tangata | About you

The successful candidate will bring:

• Strong project coordination experience in complex projects or programmes with multiple interdependent workstreams, senior stakeholders and external delivery partners.
• Excellent organisation, prioritisation and follow-through, with the ability to manage competing demands in a fast-moving environment.
• Experience maintaining project schedules, registers, governance records, reporting and document-control arrangements.
• Clear written and verbal communication skills, with the ability to turn varied inputs into concise, reliable records and reports.
• Strong analytical and practical problem-solving skills, sound judgement and confidence identifying and escalating delivery risks or blockers.
• A collaborative approach and the confidence to build effective working relationships with senior leaders, specialists, project staff, business teams and external partners.
• Strong digital capability, including Microsoft 365 collaboration and task-management tools.

Mō ngā pūkenga | Qualifications and experience

• A relevant tertiary qualification in project coordination, business administration or a related discipline, or an equivalent level of learning through experience.
• Substantial relevant experience coordinating complex projects or programmes, including work with multiple workstreams and stakeholders.
• Experience supporting project planning, governance, reporting, financial tracking, procurement processes and document control.
• Experience supporting technology, business transformation or organisation-wide change projects is desirable.
• Project management certification such as PRINCE2 or CAPM, and experience in local government, would be advantageous.

Mō te tīma | About the team

• You will work within the IRIS Next Gen project team, supporting a significant transformation that will replace IRIS Classic and introduce Datascape and associated ways of working across core council functions.
• You will work closely with the Business Owner, Senior Project Manager, Change Manager, project workstreams, Functional Leads, subject matter experts and business teams across council.
• You will also coordinate with Regional Software Holdings Limited, Datacom, participating councils and other delivery partners to help keep delivery connected and on track.

Mō mātou | About us

• We work hard to care for the mighty Waikato, so current and future generations will benefit from a healthy environment, strong economy, and vibrant communities.
• Our mahi is as diverse as the region we care for and the people who share it. Our work helps look after our region's water, soil, air, geothermal areas and coasts - so we can all enjoy these precious resources for generations to come.
• Customers sit at the heart of everything we do, and all staff have an important role to play in the delivery of exceptional customer service.
• If you’d like to understand more about what we do please click here The work we do | Waikato Regional Council.
• By partnering with iwi and working with many others in our communities, our collective kaitiakitanga will make the Waikato region even better. Together, we’ll create a sustainable future that will make a positive difference to people’s lives.

Mō te tuku tono | How to apply

• Applications will be reviewed as they come in, and this role will close on Sunday 22 November 2026.
• For a copy of the role description, please click here.
• If you have any questions about the role, please contact human.resources@waikatoregion.govt.nz
• Please click ‘apply’ and include your CV & cover letter as a pdf. Apply now!