Inventory Data Administrator

Full-time | Permanent

Use your inventory and data expertise to support efficient healthcare supply chain operations

Join a collaborative team where accuracy, problem-solving and continuous improvement make a difference

Health New Zealand | Te Whatu Ora is committed to providing high-quality healthcare for all New Zealanders. We are focused on improving access to care, delivering better health outcomes, achieving national health targets, and ensuring the long-term sustainability of our health system.

We know that great healthcare starts with great people. That's why we are committed to building a high-performing, inclusive workplace where our people are supported to grow, contribute, and make a real difference for patients, whānau and communities across Aotearoa.

About the Role

As an Inventory Data Administrator, you will provide accurate and efficient inventory data and administration support to Supply Chain teams across district and hospital sites. You will play an important role in maintaining high-quality inventory information and ensuring our systems support effective stock management and supply chain operations.

Your responsibilities will include maintaining inventory information within Oracle, FPIM and other relevant systems, including item master data, sub-inventory locations, bin locations, ordering rules and stock levels. You will also support product changes and recalls, create requisitions and transfers, monitor purchase orders and assist with stock optimisation activities.

Using your analytical and problem-solving skills, you will investigate inventory discrepancies, unit-of-measure issues, invoice holds and catalogue inconsistencies. You will extract and analyse inventory information, support stocktakes and cycle counts, and identify opportunities to improve processes, reduce waste and achieve greater operational efficiency.

About the Team/Service/Location

You will be part of the Supply Chain team and report to the District Distribution Manager, working closely with inventory, implementation, clinical product and unit management stakeholders. You will also engage with suppliers, third-party logistics providers and other internal and external customers to support effective inventory management and service delivery.

This is a collaborative and service-focused environment where accurate inventory information is critical to ensuring the right products are available to support healthcare services when and where they are needed.

About You

You are organised, analytical and detail-focused, with practical inventory experience and the ability to confidently work with large amounts of inventory data. You enjoy investigating issues, finding solutions and building effective relationships with customers and colleagues.

You will bring:

• Proven experience using ERP systems, preferably Oracle.

• At least 12 months' experience in warehouse inventory management, product setup and stock control.

• Sound knowledge of inventory management principles, including stock optimisation, forecasting and inventory control.

• Advanced Microsoft Excel skills, including Pivot Tables.

• Strong analytical and problem-solving skills, with the ability to identify and resolve data and inventory issues.

• The ability to prioritise competing tasks and communicate progress clearly and effectively.

• Strong relationship-building and customer service skills.

Experience within healthcare, the public sector or a large multi-site supply chain environment would be advantageous. Experience using FPIM, supporting product implementations or recalls, maintaining master data, and knowledge of procurement and supply chain processes would also be valuable.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of Aotearoa New Zealand. Our people are at the heart of everything we do.

We are committed to creating an inclusive workplace and improving outcomes for the communities we serve. This includes demonstrating our commitment to Te Tiriti o Waitangi and supporting initiatives that improve outcomes for Māori and strengthen relationships with Māori partners and stakeholders.

How to Apply

To apply, please click“apply now.” All applications must be submitted through our online careers portal by 11:59PM 16th October 2026

If you have any questions about the role, please contact: Cherushka Pillay at cherushka.pillay@tewhatuora.govt.nz

The full position description is available on the Health New Zealand Careers site.