Executive Assistant

Description

Executive AssistantPlaceMakers | Penrose, Auckland | Permanent, full time- Support three senior leaders across Sales and Manufacturing & Supply Chain

• Bring your organisation, initiative and relationship skills to a varied role
• Make a difference through executive support, projects and team coordination

At PlaceMakers, we know great support makes a real difference. We’re looking for an experienced Executive Assistant who enjoys bringing people, priorities and information together, and takes pride in keeping things running smoothly.Based at our Support Office in Penrose, you’ll support our General Manager Manufacturing & Supply Chain, General Manager Sales, and Head of Sales & Service – JV & Regional Markets. About the role:You’ll be a trusted partner to these leaders and a key point of contact for their teams. With three busy portfolios to support, you’ll plan ahead, manage competing priorities and follow through to keep things on track. Your responsibilities will include:- Managing diaries, meetings and travel, anticipating what each leader needs

• Preparing agendas, meeting papers and minutes, and following up on actions
• Bringing together monthly reports, KPI updates and presentations
• Supporting project tracking and preparing progress updates
• Coordinating expenses, invoices and other finance administration
• Supporting safety reporting, training records and audit preparation
• Organising team events, recognition activities and internal communications
• Coordinating onboarding and helping teams access the information and support they need

You’ll also look for opportunities to simplify processes and make everyday tasks easier for the people around you. This role will be based in our Support Office in Penrose from Monday to Friday. About you:You’re an experienced Executive Assistant who is comfortable supporting multiple senior leaders. You bring sound judgement, a calm approach and the confidence to work independently, while knowing when to ask questions or flag a priority.You’ll bring:- Strong organisation skills and the ability to balance changing demands

• Clear, professional communication and a friendly, approachable manner
• Discretion and integrity when handling confidential information
• Good attention to detail and confidence working with data and reports
• Strong Microsoft Outlook, Excel and PowerPoint skills, with the ability to learn new systems
• A practical approach to solving problems and improving how things are done

Experience with project coordination or reporting would be an advantage, as would familiarity with Workday or JDE. About PlaceMakersPlaceMakers is New Zealand’s leading supplier of building materials and hardware and is part of Fletcher Building. Our people support customers across a nationwide network of stores and frame and truss manufacturing plants.This role offers variety, connection across the business and the opportunity to make a valued contribution to our leaders and teams.- Competitive salary & Staff-buying privileges

• Genuine development opportunities that come with being part of the wider Fletcher Building Group
• Employment Education Fund
• Health & Wellbeing initiatives including an Employee Assistance Programme
• Joining an inclusive and diverse team and company

Ready to bring your know-how and can-do attitude to PlaceMakers? Apply now with your CV and tell us what you would bring to the role. Join Us: We value diversity and encourage applications from all backgrounds. Research shows that females and minority groups don’t always apply for roles unless they match 100% of the requirements. If this role interests you but you feel you don’t quite fit, we encourage you to apply anyway. We are proud of our diversity and see it as one of the things that make us better together. Pre-employment checks including references, medical, drug test and a Criminal background check is required as well as the legal right to work in NZ indefinitely.

We are proud of the incredible diversity of people who make up our business! As an Equal Opportunity Employer, we strive to create an inclusive environment for all our employees across our national network of branches throughout New Zealand.