Senior Administrator

Senior Administrator

Chief Operating Officer Shared Business Services | Palmerston North Grade 5 | $60,069 - $84,876

Up to 1.0 FTE permanent position| Flexible working arrangements considered

We are open to discussing full-time, part-time or job-share arrangements with suitably qualified applicants.

Based on our beautiful Manawatū campus, this is an exciting opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting leaders, teams and operational outcomes.

We're looking for a highly capable and resilient Senior Administrator who can confidently manage competing priorities, adapt to changing demands, and keep multiple workstreams moving forward. No two days are the same, so you'll need to be comfortable navigating ambiguity, responding to unexpected challenges, and maintaining a calm, professional approach under pressure.

As a trusted support professional, you'll work closely with managers and leadership teams to deliver high-quality administrative and organisational support across a broad range of activities.

Key Responsibilities

• Coordinate complex calendars, meetings, travel and priorities
• Prepare high-quality reports, presentations, correspondence and briefing material
• Support committee secretariat functions and follow-up actions
• Maintain effective document and records management practices
• Contribute to projects, events and continuous improvement initiatives
• Ensure information, tasks and workflows are managed accurately and efficiently

What You'll Bring

• Advanced Microsoft 365 capability, including Outlook, Teams, SharePoint, PowerPoint and Copilot
• Exceptional organisational skills and attention to detail
• The ability to manage multiple priorities and meet competing deadlines
• Resilience and adaptability in a dynamic and constantly evolving environment
• A calm, solutions-focused approach when plans change or challenges arise
• Strong judgement, initiative and problem-solving capability
• High levels of professionalism, discretion and personal integrity
• Excellent communication and relationship-building skills

Why Massey?

At Massey University, you'll join a supportive and collaborative environment where your contribution is valued. In addition to a competitive salary, Massey offers:

• Five university holidays each year in addition to annual leave
• Special staff rates for campus gym memberships
• Staff purchasing privileges and discounts with a wide range of retailers and service providers
• Access to on-campus childcare facilities at our Manawatū campus
• Comprehensive professional development and training opportunities
• Support for staff undertaking university study while employed
• A vibrant campus community and flexible, inclusive workplace culture

If you're a dependable, adaptable professional who enjoys variety, embraces change, and can confidently keep things on track when priorities shift, we'd love to hear from you.

Applications close Wednesday 04 November 2026, 11.00pm.

Desired Skills and Experience

Senior Administrator Executive Support University Administration Microsoft 365 SharePoint Microsoft Teams Outlook PowerPoint Copilot Calendar Management Committee Secretariat Stakeholder Engagement Office Administration Business Support Project Coordination Document Management Process Improvement Adaptability Resilience Problem Solving Organisational Skills Job Share Flexible Working Higher Education Palmerston North