Business & Admin Coordinator

Mō te tūnga | About the role

The Business & Admin Coordinator provides high-quality administrative and business support to ensure the team operates efficiently and effectively. Working across a broad range of functions, you will coordinate office operations, support leaders, manage business processes and maintain strong relationships with internal and external stakeholders.

Key responsibilities include:

• Provide administrative and coordination support to managers and staff
• Coordinate travel, meetings, events and diary management activities
• Support financial processes, including purchasing and invoice administration
• Build effective relationships with a wide range of stakeholders
• Ensure business support activities are delivered accurately and on time

This role is based in Ohakea. Once you have undergone training and are up to speed, there is the option for flexible working arrangements.

The salary for this role ranges from $64,455 - $71,497, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.

Ngā pūkenga me ngā wheako | Skills and Experience

We're looking for someone who enjoys being the person others can rely on to keep things organised, on track and running smoothly. This is a predominantly computer-based role, so you'll be confident using a range of digital tools and systems, comfortable learning new technology, and able to manage information accurately and efficiently.

You'll also be a great communicator who can build positive working relationships with a wide range of people and provide professional, responsive support to stakeholders at all levels.

What we’re looking for:

• Minimum 3+ years' experience in an administrative or business support role
• Strong computer literacy and confidence using digital systems and technology
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to producing accurate, high-quality work
• Ability to build effective relationships with a diverse range of stakeholders
• Strong organisational skills and the ability to manage competing priorities
• Experience using Microsoft Office applications, SAP and/or SRM
• Financial administration, purchasing or accounting experience (advantageous)
• NZDF service and/or civilian defence experience (advantageous)

Nōu te rourou | What's in it for you

Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Me pēhea te tuku tono | How to Apply

Applications close on Tuesday 27 October 2026.

Use the links on this page where you’ll be directed to the Defence Careers website.

Please Note:

• All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.
• Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.
• Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.

NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.

NZDF Contractors – please apply via the Defence Careers website.

NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.

Please Note:

To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here’s what you need to know:

Higher Level Security Clearance

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.
• You must have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.