Administration Coordinator

We are a small team, supporting a vibrant, diverse and purposeful organisation. You will join a team who are responsible for the administration and operations of our hubs, libraries and community halls, parks and reserves, and cemetery bookings - supporting our staff on the frontline to deliver exceptional services to our communities.

About the role

Join our dedicated Operations Support team at Hutt City Council as an Administration Coordinator. This full-time, 6-month fixed-term role, based at War Memorial Library in Lower Hutt offers you the chance to make a real difference in our community. You'll be at the heart of our operations, providing essential business and operational coordination and administrative support, to ensure the successful delivery of services that benefit our communities.

What you’ll do

• Administration & coordination: Support day-to-day operations including community hall bookings, documentation, and internal communications
• Community services support: Assist with cemetery bookings and administration of community funding rounds
• Financial administration: Raise and receipting purchase orders, ensure timely and accurate payments, and support adherence to processes
• Data & reporting: Provide reporting and trend analysis on business activity, including facility usage, programmes, revenue, and community engagement

View the job description for this role here.

About you

We’re looking for a proactive, adaptable and organised individual who can confidently manage competing priorities. You will bring:

• A minimum of three years’ experience in a fast-paced administration and/or office support
• Strong Microsoft Office skills (particularly SharePoint and Excel); experience with TechOne is an advantage
• Excellent written and verbal communication skills, with sound judgement and the ability to maintain confidentiality
• Strong relationship-building skills with internal and external stakeholders
• The ability to communicate sensitively, particularly when supporting cemetery-related enquiries
• A current full driver’s licence

What we offer

• A chance to make a real difference in our community
• A positive and inclusive team environment
• Development and wellbeing support
• Free entry to our swimming pools and discounted premiums/memberships

Applications close Thursday 5 November 2026.

Please note we may review applications before the closing date and encourage you to apply as soon as possible. We reserve the right to withdraw the job advertisement at any time.